January 3, 2024

Revolutionizing Business Efficiency: Microsoft's Copilot Studio and Copilot for Microsoft 365 at Ignite

consulting@sinokap.com

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The recent release of Copilot Studio and Copilot for Microsoft 365 on Ignite is a major upgrade to the Copilot product lineup. These new features are designed to improve user experience, allowing users to customize Copilot for Microsoft 365 based on actual work scenarios, and easily and independently build, test, and publish Copilot and customized GPTs. These products also feature network updates and business data protection, inherit Microsoft 365’s existing security, privacy, identity, and compliance policies, and meet enterprise-level standards.

On November 1, 2023, Copilot for Microsoft 365 will be available to all enterprises. Well-known vector companies such as Visa, BP, Honda, Pfizer, Chevron, and global partners Accenture, Ernst & Young, KPMG, Kyndryl, and PWC have chosen to trust and use Copilot.

The latest work trend index further confirms the impact of Copilot: it not only improves employees’ work efficiency and creativity but also significantly saves working time. The following is a data survey provided by Microsoft:

77% of users said that they have paid attention to Copilot, 70% of users confirmed that Copilot has indeed improved their work efficiency, and 68% of users praised Copilot for helping them improve the quality of their work. In field tests we conducted, users using Co-Pilot were 29% more efficient at completing a range of tasks, and they were almost 4 times faster at catching up on missed meeting points. These are the beeps: We’ve celebrated the co-pilot era. Let’s take a look at Sinokap to find out what convenience this tool can bring to our work.

What is Copilot Studio

Copilot Studio is a low-code tool tailored for Microsoft 365. It incorporates a series of powerful session features, including customizing GPT, generating AI plug-ins, and manual themes. Through Copilot Studio, users can use their own enterprise’s actual scenarios to customize Copilot for Microsoft 365, and easily build, test, and publish independent Copilot and customized GPTs. It provides a unified management interface that allows users to manage and protect custom content and independent Copilots with precise access permissions, data, user controls, and analytical tools.

Copilot for Microsoft 365 new features

At Ignite, we shared three important updates to Copilot: deeper personalization experiences, more powerful math and analytics capabilities, and Copilot’s full involvement in collaboration. Updates to Copilot for Microsoft 365 include a deeper personalization experience, more powerful math and analytics capabilities, and Copilot’s full involvement in collaboration. These new features enable users to provide Copilot with details about their identity and tell it what information is important, providing a response tailored to the user’s persona and preferences. In addition, it also includes the integration of Python in Excel, allowing users to use Python to conduct precise mathematical analysis.

Application of Copilot in Teams

– Conference assistant function

In 2023, the Copilot experience in Teams will grant Copilot meeting participant status. As a meeting assistant, Copilot can record key points throughout the meeting and share them with users in real-time. For example, users can instruct Copilot to capture specific content with simple instructions, such as “quote Ben’s speech,” and Copilot will immediately transcribe Ben’s speech for the user to review.

– Enable option without transcription

For users who want to take advantage of Copilot functionality in Teams but don’t want to create meeting notes, there’s now an option to enable it without transcription. In this mode, Copilot can still answer questions and provide information during the meeting, but no record of the interaction will be saved.

– Apps in Teams channels

Users can now also use various features of Copilot in Teams channels, including integrating long articles, listing to-do items, reviewing key decisions in daily work, etc.

– Compose box function

In Teams chats and channels, Copilot’s writing box can write messages more accurately or adjust the tone, helping users improve the quality of their writing on the platforms where they communicate most frequently.

– Smart review integration

Starting in December 2023, Intelligent Retrospectives will be integrated into Copilot, ensuring that everyone in the organization keeps information in sync, whether they start using AI with Teams Premium or rely entirely on Copilot. Intelligent review can summarize key points, to-do items, and decisions from missed meetings for users.

Application of Copilot in Outlook

– Meeting preparation features

Copilot in Outlook, expected to be launched in early 2024, will help users prepare for upcoming meetings with ease. It sorts through details of meeting invitations, related emails, and important documents, and generates a comprehensive summary for users to quickly browse and prepare for.

– Email thread summary

Copilot has also now launched an email thread summary function to facilitate quick browsing of complex emails. Copilot can extract key information and recommend further actions, such as scheduling a follow-up meeting and drafting an agenda for the meeting, summarizing the discussion, creating an engaging meeting title, listing attendees, and attaching the original email.

– Meeting scheduling function

In addition to email capabilities, Copilot can help users schedule meetings on specific topics, provide attendee suggestions, draft agendas, recommend shared files, and find a meeting time that works for everyone.

Application of Copilot in Loop

Microsoft Loop is a new application launched at Ignite that is designed for new ways of working. The following are the main features of Copilot in Loop:

– Flexible collaboration spaces

Microsoft Loop provides a flexible collaboration space that supports both collaboration between people and collaboration between people and generative AI. This creates a centralized workspace for various projects. In Loop’s collaborative space, team members can think, plan, and create together with Copilot. This means Copilot can assist team members in having in-depth discussions and developing ideas on projects.

– Smart page creation capabilities

Loop’s design emphasizes support for generative AI, suggesting that Copilot can play an important role in Loop, such as assisting in processing information, generating ideas, or coordinating tasks.

Application of Copilot in Word

Soon, you’ll be using the Append and Comment features in Copilot in Word. By asking questions like “How do I see changes in this document?” you can quickly see how a document has been revised, showing what anyone who accesses it has done. Change and revision records.

Application of Copilot in PowerPoint

PowerPoint will also launch new brand assets and image library features. You can ask Copilot to use your corporate brand assets and redesign them using Microsoft Designer’s AI-generated visual effects, easily creating a PPT with a corporate visual style without the need to take photos for support.

With the latest feature releases of Copilot Studio and Copilot for Microsoft 365, Microsoft has taken an important step in the field of office software and AI. These innovations not only demonstrate the practical application of AI technology in daily work but also herald changes in future work styles. Whether in Microsoft Teams, Outlook, Word, PowerPoint, or the newly launched Microsoft Loop, Copilot’s integration is designed to improve efficiency, enhance personalized experiences, and drive new realms of collaboration.

Through these advancements, Microsoft not only provides users with more intelligent and flexible work tools but also opens up new possibilities for innovation and efficient collaboration for businesses and teams. With the continuous development and application of technology, we can expect that the future working environment will be more intelligent, personalized, more convenient, and efficient. This upgrade of Copilot is undoubtedly an important step towards this goal.