Document Approval and Conduct Management | 企业级文件审批与行为管理的解决方案
In today’s digital landscape, safeguarding sensitive company information is paramount. Implementing robust document approval processes and conduct management systems ensures that confidential data remains secure and that organizational workflows are efficient.
Encrypt the Files on the Existing Server
Our system enables batch encryption of files stored on the server, ensuring that sensitive information is protected at all times. Even in the event of unauthorized access, encrypted files remain secure and inaccessible without proper decryption keys.
Automatically Encrypt Files Created on the Computer of Confidential Users
For users handling confidential information, the system automatically encrypts newly created files on their computers. This proactive approach ensures that sensitive data is protected from the moment of creation, reducing the risk of accidental exposure.
Personal Files are Not Encrypted, but Encrypted Files Can be Opened
While personal files remain unencrypted to maintain user convenience, the system allows authorized users to access encrypted files seamlessly. This balance ensures security without hindering productivity.
Outgoing Approval of Encrypted Files
A strict approval workflow is configured within the system’s backend. Any encrypted document intended for external distribution undergoes a thorough review and authorization process, mitigating the risk of unauthorized data sharing.
Mail Whitelist
Mail trust group setting, which is divided into sender white list and recipient white list.
The white list of recipients can be set as trusted customers. The encrypted files sent to these customers do not need to be reviewed by the management personnel, and the other party can directly open them.
The white list of senders can be set to the boss or shareholder of the company, and all encrypted files sent by the boss do not need to be reviewed by the administrator.
Watermark Management (Screen & Printing)
The screen watermark mainly prevents employees from taking pictures. In the background, you can choose to set the display of the employee’s name, so that the watermark can be displayed on the employee’s computer screen.
Turn on the printing watermark function and set the field, and the printed file will also have a watermark.
Automatic Data Backup
If an employee deletes a file by mistake, the server will automatically back up the deleted file if the device passes the relevant policy in advance. The deleted file can be viewed and downloaded under the file log.
Business Trip Management / Equipment Loss Management
When the employee’s device is not connected to the company network for a period of time (the time can be customized), the files on the computer will be automatically locked and cannot be opened. At the same time, for colleagues who are on business trips for a long time, we can set up a VPN to connect to the company network to ensure that files can be opened normally after the time limit is exceeded.
Chat Monitoring
Employees’ QQ and WeChat chats can be monitored, but due to Tencent’s better encryption technology, only part of the chat records can be displayed.
Disable Website / Software
Enter the website address in the background to set the website that prohibits employees from visiting, and at the same time disable the software.
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