Archive emails manually or automatically in Outlook for Windows
Many Outlook users may encounter an issue where their mailbox reaches its maximum limit, preventing them from sending or receiving emails. To avoid this, you can move old items to an archive—a separate Outlook Data File (.pst)—that can be accessed anytime.
There are two types of archiving: Manual Archiving (for Outlook 2003, 2007, 2010) and Auto Archiving (for Outlook 2016, 2019). Sinokap provides efficient archiving solutions to help you manage your mailbox seamlessly. Read on to explore the best practices and how Sinokap can enhance your Outlook experience.
Archive emails manually
1. Click File > Info > Tools > Clean up old items
2. Click the Archive this folder and all subfolders option.
- Under Archive items older than, choose a date.
- Choose the folder you want to archive.
- Check the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving.
- Click OK.
Archive emails automatically
1. Click File > Options
2. Click Advanced> AutoArchive Settings.
3. Click the Run AutoArchive every “N”days box and specify how often to run AutoArchive.
- Prompt before AutoArchive runs: Choose whether you want a reminder message to appear before AutoArchive processes your Outlook items.
- Delete expired items (e-mail folders only) : This option is off by default. Select this check box to delete messages after their aging period has passed.
- Archive or delete old items: Choose this option if you want to set or change the settings that follow. If this check box is cleared, AutoArchive runs using default settings.
- Cleaning Out Old Items: Specify the age at which you want items to be archived, in days, weeks, or months. You can configure a period of one day up to a maximum of 60 months.
- Moving Old Items to an Archive Folder: Select this check box to archive old items instead of automatically delete them. The default folder appears in the box. To use a different folder, enter the folder location in the box or click Browse. Selecting this option clears selection of the Permanently delete items option.
- Permanently delete items: This option deletes any expired items. They are not moved and no archive copy is kept. Selecting this option clears selection of the Move old items to option.
- Apply these settings to all folders now: This option applies the AutoArchive settings, including your changes, to all folders. To specify unique settings for one or more folders, do not choose this option. Instead, right-click the folder, click Properties and then go to the AutoArchive tab to change settings for each folder that you want to change.
Change the Auto Archive settings for an individual folder
1. In the Navigation Pane’s folder list, right-click the folder you want to change, and click Properties.
2. On the AutoArchive tab, Click the Archive this folder using these settings option. And change the items storage period or folder.
Table of Contents
What We Provide
Managed IT Service
Network Optimize
How can we help you?
Call Us, Write Us, Or Knock On Our Door. We are here to help. Thanks for contacting us!
Recent Posts
解决电脑浏览器打不开网页的问题
